Privacy policy.

Company name: Latymer Search Limited

Last updated: 24th August 2023

 

Introduction 

Latymer Search Limited is a recruitment agency specialising in the property recruitment sector.

Protecting your personal data is our priority. The privacy policy outlaid below provides information and clarity on how Latymer Search Limited collects, processes, and protects personal data in line with GDPR, including the following circumstances:

  • Candidates who we are in contact with (via email, phone, text, and other avenues of communication) for employment vacancy mandates that we are working on for our client base.

  • Prospective Candidates of who we have identified as being potentially suitable matches for live vacancy mandates, or upcoming mandates in the future for networking purposes, in line with the nature of our business.

  • Business contacts such as our clients, potential client contacts and suppliers.

The privacy policy outlaid below also includes details in relation to your right to object to our processing your personal details.

If you wish to contact us to have your details removed from our CRM/files/database or to make a complaint, please contact Luke Buckmaster (Managing Director) so we can comply with your request or/and resolve any issues that you have experienced. We will be happy to help:

lbuckmaster@latymersearch.co.uk

 

Personal data we collect:

When you register with us (Including contact made via the contact form provided on our website, our email address, telephone or any other forms of communication) as a candidate, potential candidate, client, potential or for networking purposes, in order to assist you in finding workplace opportunities we will process your data via our secure CRM database. Personal information will often be collected including but not limited to your resume, resume details, name, driving license, passport, address (list not exhaustive depending on the details included on the resume received, following a conversation or typical details required for DBS checks).

Where permitted by law and with your permission we may also collect information relating to your health (e.g. disability information for reasonable work adjustment purposes) as well as details of any unspent criminal convictions where required by a client.

We may also obtain candidates or potential candidates’ personal data from third parties, including:

Publicly available sources such as LinkedIn, job boards, and social media sites to enhance the information we hold in order to assist us in finding suitable potential roles for you and for our clients.

Clients to whom we have provided your resume/details to and who have engaged with you either as part of a job application or who have given feedback on your resume or interview.

For prospective candidates, we may collect personal data about you, including your name, contact details and professional biographical details obtained from publicly available sources such as LinkedIn, job boards and social media sites, so that we can contact you with employment opportunities that we think you may be interested being made aware of. We may also obtain your personal data through another candidate or an employer who has recommended you as a contact or potential candidate.

With regards to business contacts and suppliers, we collect personal data such as your name, job title, and contact details. We also process personal data in connection with any communications you may have with us including phone calls and emails (including all forms of communication). We also process personal data about you from public domain sources such as LinkedIn and social networking sites.

 

How we use your Personal Data:

For candidates and potential candidates, we use your personal data to:

  • Provide you with potentially relevant employment opportunities.

  • Communicate with you accordingly.

  • Enable you to upload your CV and apply for jobs.

  • Enable us to monitor equality and diversity.

  • Provide you with interviewing and salary advice.

  • Determine if you may be interested in our services and how we can assist you.

For clients, potential clients and suppliers, we use your personal data to:

  • Provide third party recruitment services to you.

  • Communicate with you.

  • Make you aware of any potentially relevant candidates.

  • Respond to your enquiries.

  • Maintain our business relationship with you.

  • Responding to your enquiries

 

Legal grounds for processing your personal data

Under GDPR we rely on the following legal grounds for processing your personal data:

  • Holding and reviewing prospective candidate personal data to ascertain suitability for specific career-enhancing job opportunities – legitimate interest basis.

  • Providing candidate information to prospective employers – consent basis

  • Assisting with the negotiation of Candidate/Client employment contracts

  • Interactions with Clients/Suppliers – legitimate business interest basis

 

Who we share your personal data with

We will share your personal data as follows:

  • Candidates – We share your personal data with Clients who have job vacancies in which you are interested. We will not share your personal data with our client base before obtaining your explicit consent to do so.

  • Prospective Candidates – We do not share your data until we have engaged with you via a means of communication, and you have given us explicit consent for us to put you forward as a Candidate

  • Clients – Depending on the situation, we will share your personal details to assist with business dealings, including but not limited to passing on personal information such as contact information for the sake of interviews with our candidates or business dealings.

  • Suppliers – We may share your details only in connection with regulatory requirements placed upon us and in the ordinary course of business.

 

How long we hold your Personal Data for:

We retain your personal data for as long as we require to accomplish the purpose for which we collected it in the first place. This may be for an ongoing purpose. To clarify, if you are a candidate or a prospective candidate, we may retain your personal data for a prolonged period as it is, given the nature of our business, our intention to build longer term relationships with candidates/potential candidates in order to support longer term career opportunities that may arise.

We retain some personal data for a longer duration than for others. When deciding on the appropriate period of retention we consider a number of factors such as for the reason for processing your personal data, including any legal, regulatory, accounting and reporting requirements, the type of personal data we are holding, and the potential risk of harm to you from the unauthorized use or disclosure of your personal data.

 

Your rights regarding the personal data we hold about you:

You have a number of rights under GDPR law. These include asking us for a copy of the personal data we hold about you, and to correct, delete, or restrict the processing of your personal data.

Additionally, you can object to us processing your personal data in certain circumstances (particularly where we don’t need to process your personal data to meet a contractual or legal requirement).

These rights may be limited if, as an example, complying with your request would reveal personal data about another person and thereby infringe their rights, or if you requested us to delete information which we are required by law to keep.

In non-ideal circumstances, if you have previously written to us requesting that your data is removed or clicked on an opt out link (to which we would have complied with your request), it is possible that your personal data may be recaptured from an unconnected source, or third-party public source such as LinkedIn or job boards. Whilst we endeavour to ensure this does not happen there may be instances, should this occur, we would appreciate your understanding.

 

How to contact us:

If you wish to exercise your rights or withdraw your consent to processing your personal data, have any concerns in relation to how your data is processed, or wish to raise a complaint, please contact Luke Buckmaster (Managing Director) so we can comply with your request or/and resolve any issues that you have experienced, we will be happy to help:

 

Email (preffered method of communication):  lbuckmaster@latymersearch.co.uk 

 

Or Alternatively write to us at:

 No 9, Citibase Cambridge,

Castle Park,

Cambridge,

CB3 0AX